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International Entity Management Coordinator

Apply now Job no: 511920
Work type: Full time
Location: Poland
Categories: Client Corporate Secretarial
Office Location: Warsaw

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialised and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.

With operations in more than 120 offices in over 80 countries, TMF Group is the global expert that understands local needs. Global reach, local knowledge: helping to do business seamlessly across borders

Corporate Secretarial, or International Entity Management, are core services provided by TMF Group. The team with Service Delivery Coordination dedicated to Corporate Secretarial services coordinates local statutory compliance services for multinational corporations and contributes to creating efficiencies and transparency when dealing with multi-jurisdictional corporate governance changes, company name and director changes, provision of registered offices, incorporations or liquidations of companies, and we do so across multiple jurisdictions.

TMF Group in Warsaw is currently looking for an International Entity Management Co-ordinator to join our Client Service Team within Global Client Services.

International Entity Management Co-ordinator

Key accountabilities:

  • Working closely with the TMF local offices network and third party business partners to coordinate delivery of outsourced Corporate Secretarial services for client entities around the World in line with local statutory and regulatory requirements or compliance, also in according to master and local service agreements;
  • Acting as the first and main point of contact for clients on their on-going corporate secretarial, governance matters and ad hoc projects covering multiple jurisdictions;
  • Updating/maintaining reporting tools and databases, e.g. corporate secretarial statutory deadlines calendar, task progress reports, entities/subsidiaries/branch offices databases, entity health checks;
  • Efficient issue identification and escalation according to internal procedures;
  • Focus on process development with strong focus on possible improvements.


  • Fluency in written and spoken English;
  • At least one year of experience in one or more of the areas: coordination, in-house legal, corporate governance, corporate secretarial or compliance departments, service delivery operations or equivalent activity proving experience required for the position;
  • University degree; preferred: Law, Administration, Management or equivalent experience;
  • Proficient with MS Office: especially MS Excel and MS Outlook;
  • Very good analytical skills and attention to details;
  • Excellent communication and relationship management skills;
  • Commitment to teamwork;
  • Enthusiastic attitude to expand knowledge and taking over new responsibilities;
  • Ability to self-manage, prioritise tasks and adhere to strict deadlines.

Will be considered as advantages:

  • Fluency in Spanish or other languages;
  • Experience in SSC/BPO;
  • Service delivery coordination experience;
  • Knowledge of Corporate Secretarial or Entity Management Software (e.g. hCue, Entity Pro, Blueprint, OneWorld, GEMS).

We offer:

  • Stable employment in a company operating in a global multi-cultural environment;
  • Development in contract / customer management for global clients of professional business services;
  • Exposure to multi-jurisdictional professional practices;
  • Private medical care, sport’s benefit system, life insurance;
  • Semi-Flexible working hours;
  • Fruity Wednesdays;
  • English and Spanish lessons carried out in the office;
  • Attractive location: centre of Warsaw near to Ogród Saski.

Please include a clause:

„Wyrażam zgodę na przetwarzanie moich danych osobowych przez TMF Poland Sp. z o.o. z siedzibą w Warszawie, plac Piłsudskiego 1, 00-078 Warszawa, dla potrzeb niezbędnych do realizacji tego procesu rekrutacji (zgodnie z ustawą z dn. 29.08.1997 r. o ochronie danych osobowych, Dz.U. z 2002 nr 101. poz. 926 z późniejszymi zmianami). Wyrażam zgodę na udostępnienie moich danych osobowych w celu realizacji procesu rekrutacyjnego spółkom należącym do grupy TMF Group. Powyższe dane podaję dobrowolnie. Zostałem (-am) poinformowany (-a) o prawie dostępu do treści danych oraz możliwości ich poprawiania.”

We kindly inform that only candidates who are selected for interviews will be contacted.

Advertised: Central European Daylight Time
Applications close: Central European Daylight Time

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