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Accounting Assistant

Apply now Job no: 511927
Work type: Full time
Location: Portugal
Categories: Client Accounting
Office Location: Portugal

Job purpose


Supports the Accounting team ensuring TMF’s clients are provided with an efficient, professional and high quality service which meets all statutory obligations. He/she is responsible for the correct completion and filing of documentation, ensuring accurate accounting, and working in a timely and efficient manner to ensure successful delivery of services to clients. This will be under review and supervision of a team Senior.



Duties and responsibilities


·        Supports the successful execution of all Accounting & Tax activities for TMF’s clients, ensuring work is completed in a timely and accurate manner

·        Build strong relationships with clients whilst enhancing TMF’s strong reputation

·        Provide exceptional customer service whilst being decisive, firm and empathetic with customers

·        Follow ‘Our Service Promise’ delivery guidelines for relationship management to support recurring business

·        Ensures accurate and concise communications with clients, seeking support from your Senior if required

·        Verifies the accuracy, completeness and consistency of accounting information received

·        Maintains proper filing and documentation of all relevant documentations pertaining to clients

·        Extracts financial information from legal documents and processes the relevant entries

·        Drafts primary documents in accordance with statutory requirements for sales, expense reports, fixed assets, inventory items and turn them over to senior staff for checking

·        Prepares supporting analysis of all balance sheet accounts on a monthly basis

·        Responsible for the preparation of balance sheet and income statements and various other accounting statements and reports required by the client

·        Meets the statutory and corporate deadlines in respect of each client

·        Provide assistance during statutory or internal audits

·        Assists in cash management including the management of bank accounts and payment instructions

·        Support general team administration activities including scanning, filing and the co-ordination of document signing

·        Works closely with other teams in TMF Group

·        Adhere to TMF internal procedures and ensure compliance with TMF’s Risk and Control framework and processes. This includes ensuring the 4 eye principle is always followed

·        Assist with resolution of Know Your Client (KYC) queries

·        Make suggestions for continuous improvement, challenging the status quo

·        Ensure TMF Compliance procedures are complied with in a timely manner

·        Ensure the team’s outputs are approved by clients before execution and filing

·        Ensure all client data is managed with integrity and suitability maintained

·        Ensure successful delivery of client work with accuracy and completeness

·        Work under the direction of a Senior, ensuring work is delivered on time

  • Ensure customer complaints are escalated within 24 hours

·        Support training of interns and new staff as they join the team



Job specific requirements


·        A degree in Law, Business or a closely related field is desirable, or 1-2 years relevant experience in the absence of this

·        A candidate with relevant work experience is preferred

·        Willingness to work towards an Accounting qualification is preferable

·        Resourceful, independent and strong problem-solving abilities

·        Excellent written and communication skills, with strong ability to plan ahead and organise themselves

·        Analytical structured mind set with ability to follow and build upon existing processes and ensure data is maintained with accuracy and consistency

·        Fluency in English is essential, with knowledge of other languages an advantage

·        Basic MS Excel and MS Word skills are essential, with experience of [local accounting system] preferred

·        Experience in a similar role or business with good client servicing skills is preferred


Key results Areas & Key Performance Indicators

Key Results Areas

·        Support process enhancement and continuous process improvements, utilising systems as required

  • Minimal Customer escalations related to delivery within your span of control, and appropriate escalation of issues or complaints to your line manager as they arise

·        Adherence to ISO27001 Data/information Security protocols

·        Ensure timeliness and correctness of data provided to clients

·        Support the report preparation and simple calculation for given client portfolio, ensures correctness of entries into the accounting system

Key Performance Indicators

·        99% Data Entry completeness and accuracy into the Accounting system

·        100% timely and accurate personal time writing

Advertised: GMT Daylight Time
Applications close: GMT Daylight Time

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