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International Entity Management Coordinator

Apply now Job no: 512636
Work type: Contract
Location: United Kingdom
Categories: Administration, Client Corporate Secretarial, Client Onboarding
Office Location: Luton

IEM Coordinator

Work place: Luton

Job purpose:

The IEM Coordinator is responsible for day to day coordination of Global Corporate Secretarial client management in Luton.

Key responsibilities:

  • Working closely with the TMF network of Global offices and third party business partners to coordinate and deliver outsourced Corporate Secretarial services for client entities around the World;
  • Reviewing Corporate Secretarial and other legal documentation and performing administrative tasks;
  • Ensuring coordinated delivery of services by TMF local offices and third party business providers in line with statutory and local compliance requirements, and master and local service agreements;
  • Acting as a point of contact for clients on their on-going corporate secretarial, governance matters and ad hoc projects covering multiple jurisdictions;
  • Updating/maintaining client reporting tools and databases, e.g. corporate secretarial statutory deadlines calendar, task progress reports, entities/subsidiaries/branch offices databases, entity health checks;
  • Completing ‘Know Your Customer’ procedures and documents administration;
  • Coordinating client and internal billing processes, invoice verification and approval, debtor coordination activities; 
  • Maintaining and creating process maps, risks assessment tools, escalation metrics, IT issue logs;
  • Efficient issue identification and escalation according to internal procedures;
  • Sharing knowledge and contributing to internal trainings, creating process documentations;
  • Focus on process further development with strong focus on possible improvements;
  • Management reporting (including daily/weekly status reports, project progression updates, issues and emerging risks reporting).

Desired Skills and Experience:

  • Bachelor's degree (Economics, Law, Administration);
  • Fluent in English (both written and verbal);
  • Legal, Corporate Governance, Company Secretarial or Compliance background
  • Proficient with MS Office: MS Excel, Word, Power Point, Visio (Excel VBA desirable);
  • Previous experience with SharePoint would be a plus;
  • Knowledge of Company Secretarial or Entity Management Software would be a plus (hCue, Blueprint, GEMS);
  • Reporting experience (KPIs, Dashboards, Profitability reports, etc.);
  • Strong coordination, analytical and organizational skills;
  • Ability to prioritize time critical tasks and adhere to strict deadlines;
  • Excellent attention to detail;
  • Good communication and relationship management skills.
  • Can - do attitude with strong focus on customer.

Working at TMF Group offers:

  • Learning opportunities: you will work with highly experienced colleagues who are ready to share their knowledge, and will receive the opportunity to work on diverse and complex client requests. You will also be able to apply for and be supported for training.
  • Value-driven work environment: you can expect integrity and respect from all your colleagues and your leadership team.
  • Teamwork: an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important valued and lived daily.
  • Ambition: we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome.


Advertised: GMT Standard Time
Applications close: GMT Standard Time

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