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Corporate Administrator

Apply now Job no: 513406
Work type: Full time
Location: Malta
Categories: Client Corporate Secretarial
Office Location: Malta

Key Responsibilities

  • Support the company’s clients with all matters of corporate and trust administration.
  • Preparation of draft corporate and trust documentation for further review, executions, logistics, filings, etc.
  • Contact with Registrar of Companies and Tax authorities
  • Up keeping of corporate and trust files, KYC and Compliance matters etc.
  • Dossier management as well as electronic registration, support and administration of company and clients.
  • Drives business development from existing clients.
  • Coordinating client projects including the ability to cascade, escalate and implement decisions.
  • Handling, coordinating liquidations and strike offs of client companies and liaising with the liquidator.
  • Establishing and maintaining relationships with clients.
  • Independent handling of payments for clients if required.
  • Full board/committee support services to clients including attending and minuting meetings if required.
  • Keeping up to date on changes in the legislation, regulation and best practice with regard to corporate administration.
  • Participating in events on behalf of TMF as required.
  • Taking on other responsibilities as may be required by the employer.
  • GDPR  - introduction of LSA amendment agreements (data protection) for all clients
  • AGM’s  - preparation of meeting minutes approving audited financial reports and other matters
  • KYC statistics EMEA – internal audit reviews for open issues and other mandate matters
  • Searches – online searches for new clients and existing ones (including individual and corporate entities)
  • Compliance Officer – adoption of compliance recommendations in line with the Corporate Service Providers’ regulations for TMF

Key Competencies

  • Will share knowledge to ensure targets are met.
  • Fully knowledgeable on the day-to-day activities of their business area.
  • Is aware of client contracts and what services are “out of scope”.
  • Takes accountability for the delivery and drives team results.
  • Able to successfully deliver short to medium term projects.
  • Records their time accurately, within a deadline.
  • Is aware of productivity within the team.
  • Is responsible for debt collection and negotiation of fees with clients in area of accountability.
  • Communicates (verbally and through written work) information in a clear and concise manner.
  • Role model for the team, modelling group values and appropriate work ethic.
  • Trustworthy team member who considers those around them.

Key knowledge and experience

  • 3 years+ Professional experience in the administrative services field, fiduciary field, legal corporate/company field, with international orientation.
  • University Degree of Business Administration, Legal studies or relevant field would be advantageous.
  • Experience with KYC and AML is a plus.
  • Good administrative skills.
  • Previous contacts with the Registrar of Companies.
  • Good IT skills (Word, Excel, Powerpoint).
  • Motivated with a sense of urgency.
  • Strong flexible team player who is willing to take responsibility.
  • Professional and reliable conduct.
  • Excellent client services skills.
  • Responsible and organized.
  • Ability to meet deadlines and deal with complicated scenarios.
  • Excellent organisational, multitasking and communication skills.
  • Fluent in both written and spoken English.

Advertised: Central Europe Daylight Time
Applications close: Central Europe Standard Time

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