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Corporate Administrator

Apply now Job no: 514033
Work type: Full time
Location: Malta
Categories: Administration, Client Corporate Secretarial
Office Location: Malta


About TMF Group

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.

Our core services can help companies of all sizes with HR and payroll, accounting and tax, corporate secretarial, international corporate structuring, fund administration and structured finance – whether a company wants to globalize, or whether they need support to streamline existing operations.

With operations in more than 80 countries, TMF Group is the global expert that understands local needs. Global reach, local knowledge: helping to do business seamlessly across borders.


Key Responsibilities

  • Support the company’s clients with all matters of corporate and trust administration.
  • Preparation of draft corporate and trust documentation for further review, executions, logistics, filings, etc.
  • Contact with Registrar of Companies and Tax authorities
  • Up keeping of corporate and trust files, KYC and Compliance matters etc.
  • Dossier management as well as electronic registration, support and administration of company and clients.
  • Drives business development from existing clients.
  • Coordinating client projects including the ability to cascade, escalate and implement decisions.
  • Handling, coordinating liquidations and strike offs of client companies and liaising with the liquidator.
  • Establishing and maintaining relationships with clients.
  • Independent handling of payments for clients if required.
  • Full board/committee support services to clients including attending and minuting meetings if required.
  • Keeping up to date on changes in the legislation, regulation and best practice with regard to corporate administration.
  • Participating in events on behalf of TMF as required.
  • Taking on other responsibilities as may be required by the employer.
  • GDPR  - introduction of LSA amendment agreements (data protection) for all clients
  • AGM’s  - preparation of meeting minutes approving audited financial reports and other matters
  • KYC statistics EMEA – internal audit reviews for open issues and other mandate matters
  • Searches – online searches for new clients and existing ones (including individual and corporate entities)
  • Compliance Officer – adoption of compliance recommendations in line with the Corporate Service Providers’ regulations for TMF


Key Competencies

  • Will share knowledge to ensure targets are met.
  • Fully knowledgeable on the day-to-day activities of their business area.
  • Is aware of client contracts and what services are “out of scope”.
  • Takes accountability for the delivery and drives team results.
  • Able to successfully deliver short to medium term projects.
  • Records their time accurately, within a deadline.
  • Is aware of productivity within the team.
  • Is responsible for debt collection and negotiation of fees with clients in area of accountability.
  • Communicates (verbally and through written work) information in a clear and concise manner.
  • Role model for the team, modelling group values and appropriate work ethic.
  • Trustworthy team member who considers those around them.


Key knowledge and experience

  • At least 3 years of professional experience in the administrative services field, fiduciary field, legal corporate/company field, with international orientation.
  • University Degree of Business Administration, Legal studies or relevant field would be advantageous.
  • Experience with KYC and AML is a plus.
  • Good administrative skills.
  • Previous contacts with the Registrar of Companies.
  • Motivated with a sense of urgency.
  • Strong flexible team player who is willing to take responsibility.
  • Professional and reliable conduct.
  • Excellent client services skills.
  • Responsible and organized.
  • Ability to meet deadlines and deal with complicated scenarios.
  • Excellent organizational, multitasking and communication skills.
  • Fluent in both written and spoken English. 


Working at TMF Group offers

Learning opportunities: you will work with highly experienced colleagues who are ready to share their knowledge, and will receive the opportunity to work on diverse and complex client requests. You will also be able to apply for and be supported for training.

Value-driven work environment: you can expect integrity and respect from all your colleagues and your leadership team.

Teamwork: an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important, valued and lived daily.

Ambition: we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome.

Advertised: Central Europe Standard Time
Applications close: Central Europe Daylight Time

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