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Company Secretary - Channel Islands Market

Apply now Job no: 521461
Work type: Full time
Location: Poland – Katowice
Categories: Client Corporate Secretarial
Office Location: Katowice


About TMF Group

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. Our purpose is to help our clients operate internationally and ‘belong’ wherever they are in the world. We do this by making sure they are properly set up to do business in any country and compliant with local and international regulations. Operating in over 80 countries we provide our 15,000 clients with on-the-ground compliance and administration services so they can venture further.

TMF Group has been operating in Poland for more than 20 years. Our two offices in Warsaw and Katowice employ 600 business professionals who help and support client business and projects.

Currently we are searching for a Company Secretary to support our Channel Islands Fund Administration team from Poland. If you're looking to work in an international environment and also to acquire new knowledge, we will support you in achieving greater heights! 

For the right candidate our team and company will provide effective training workshops so that you can independently support our business in the Channel Islands from Poland.  


Job Purpose

Playing a key role in a busy Fund Administration team providing Company Secretarial services for a number of clients. This role will be a highly visible one within the business so the ability to communicate successfully with both external Board members, clients, and internal stakeholders is vital to the role.


Key Responsibilities

  • Formulate Board / Shareholder meeting agendas.
  • Preparation of Board Pack using Virtual Boardroom.
  • Board / Shareholder meeting attendance / Board communication.
  • Ad hoc Board / Shareholders / Managers / unit holder committee – Minute taking / drafting /circulation / approval / filing.
  • Drafting of Board / Shareholders minutes and written resolutions.
  • Dealing with audit and AGM waivers.
  • Statutory register validation / sign off.
  • Annual returns validations.
  • Undertake company liquidation / dissolution process.
  • Declarations of Trust.
  • Stock transfer from validation.
  • Declaration of dividends.
  • Certify true copy requests / Director CDD requests as applicable.
  • Ensure all statutory and regulatory requirements are compiled with.
  • Participate in the creation and maintenance of Limited Partnerships and Companies.
  • Statutory registers for members, directors and secretary validation.
  • Ensure all statutory returns, filings and notifications are made at the appropriate time.
  • Follow up on Board (or other) meeting action points.
  • Support execution of client specific procedures and controls.
  • Assist / support the management of existing client relationships.
  • Support the performance management process.
  • Work within client Service Level Agreements.
  • Ensure systems are fully and accurately populated in relation to entities worked on.
  • Ensure costs related to ad-hoc and bespoke client work are identified and captured.


Key Requirements:

  • Fluent level of English
  • Good communication skills both oral and written.
  • Adaptability, Interpersonal skills and a team orientated attitude.
  • Knowledge of legal, regulatory and industry requirements.
  • Knowledge of business processes, standards, policies and procedures.
  • Decent technical financial services knowledge.
  • Hands on approach with the ability to work under pressure in order to meet deadlines, both individually and as part of a team.
  • Ideally obtained ICSA Diploma in Offshore Finance Administration, Certificate in International Financial Administration, or has achieved part-qualified status.
  • Ideally obtained a qualification to the Company Secretarial / administration of Private Equity Funds as well as Trusts and Companies.


At TMF you will be offered:

  • Regular employment contract;
  • Private healthcare;
  • Free Business English lessons;
  • Co-financing of the sport card;
  • Attractive office location in the center of Katowice;
  • Possibilities of further development within international structures.


Advertised: Central European Daylight Time
Applications close: Central European Standard Time

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