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Front Office and Administration Executive (Gurgaon)

Apply now Job no: 504154
Work type: Full time
Location: India
Categories: Administration
Office Location: Gurgaon

Key responsibilities:

 

  1. Reception / Front Desk Management:
  • Receive & direct telephone calls, relay messages to the appropriate staff member
  • Greet, assist and direct the visitors to the appropriate staff member /visitor's room
  • Maintain & monitor office muster books such as Attendance register, visitor book, contractor staff, etc.
  1. Office Stationary Management:
  • Maintain and monitor inventory of office & printed stationery, refreshments and office utility stocks
  • Checking vendor invoices & identifying discrepancies, if any
  • Supervise wastage of stationary, if any, and highlight to local management
  1. Courier / Physical Mail Management:
  • Accept and deliver all mails received through hand-delivery, courier & ordinary post
  • Appropriate inward entries to be made in the Inward Register
  • Keep records of entire out-going mail correspondence in the Outward Register
  • Ensure POD for all outward mails are maintained
  1. Attendance & Leave Management:
  • Custodian of leave forms/files; updating and maintenance of leave records
  • Preparation of daily staff absenteeism report
  • Monthly report of leave availed by all staff members before salary calculation
  1. Travel Desk:
  • Manage travel bookings and stay arrangement for any employee travelling
  • Manage Visa application process for any foreign travel
  • Arranging local transportation for employees as per need
  1. General Administration:
  • Manage the Facilities team to ensure tidiness of the visitor's / meeting rooms, as well as overall upkeep of office and cleanliness
  • Monitor outdoor duties of Office Messengers, co-ordinate to ensure completion of daily tasks assigned to them
  • Assist the Directors and other staff members as requested
  • Any other tasks as it may be assigned from time to time

 

 

 

Competencies Required:

 

  • Interpersonal skills.
  • Experience in management and staff supervision.
  • Effective communication.
  • Adherence to procedures.

Advertised: India Standard Time
Applications close: India Standard Time

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