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Corporate Administration Manager

Apply now Job no: 513677
Work type: Full time
Location: Jersey
Categories: Private Equity and Real Estate
Office Location: Jersey

Role Summary

The Corporate Administration Manager will manage a portfolio of existing client entities and be responsible for the supervision of a small team of administrators. They will work closely with the Associate Directors and Director and will be expected to build a strong relationship with the team’s key client, managing and ensuring the optimum delivery of services across that client’s private equity funds and credit investment entities.

 

Essential Duties and Responsibilities

In addition to the duties listed above, the Manager may be requested to perform any other ad hoc duties or projects as requested by the Associate Director/Director.

 

The individual will assist in all aspects of management and the administration process including, but not limited to, the following:

•        Building a strong relationship with the team’s key client through regular and open dialogue and the timely completion of key tasks;

•        Developing and building relationships with all of the client’s key touch points;

•        Managing the day to day portfolio of the team’s key client assisting with every aspect of corporate administration in both a strategic and proactive manner;

•        Supervising junior team members;

•        Undertaking the day to day administration of client entities, whilst adhering to all statutory and regulatory requirements. Including company secretarial, financial reporting, accounting and general administration through liaison with bookkeepers, lead accountants, directors and other support teams associated with full client service provision;

•        Management of client deliverables through own contribution and allocation of work across client teams, including absence management;

•        Identifying areas for development of senior administrators / administrators and trainees.

•        Supporting the Associate Directors in managing the adequate resourcing of the client teams, including undertaking recruitment interviews;

•        Deal with queries from internal auditors on internal controls and providing back up where needed;

•        Acting as mentor to any team member requiring general support and guidance;

•        Working with the Associate Director to agree and then be responsible for the implementation of the Client’s plans;

•        Actively managing and developing the client relationship including meeting attendance, involving some travel to client offices and active participation in each client relationship management programme;

•        Managing (both within the team and opposite the client) the content of client specific Action trackers and execution of deliverables to agreed timescales

•        Support best practice and adoption of uniform process and procedures across the team.  Including contributing towards the content and accuracy and promotion of the use of and reference to the companies Intranet.

•        Perform administration around new joiners and leavers as well as creating requisitions where appropriate.

•        Working with other managers across the business to further enhance the efficient delivery of a high quality service to develop the controls around Private Equity Fund administration.

•        Undertake and contribute towards objective setting and regular performance appraisals. Including giving, receiving and acting upon feedback on individuals and team performance.

•        Support the Director and Associate Directors pricing and take-on of new business.

•        Adhere to group policy on complaints, internal procedures and encourage others to do the same.

•        Cross-team and cross-office liaison to support shared provision and cross-selling of core services.

•        Liaising with the clients and their advisors to understand complex issues especially in relation to compliance with partnership agreements, accounting standards and any other document relating to the relevant Fund. 

•        Involvement in the audit process to ensure efficient sign-off of accounts to fit prescribed deadlines.

•        The Manager will also hold signing responsibilities in line with current Group Policy

•        To assist and contribute towards Group or Team Projects as required.

 

 

Technical skills / Job Specific skills / Professional Qualifications

•        Ideally 5+ years’ experience in a similar Funds environment

•        People management experience is highly desirable

•        Proven client relationship management skills and a focus on client service and the achievement of excellence

•        Presentation, negotiation and influencing skills

•        Company secretarial, accounting, audit and cash management knowledge

•        Strong grasp of commercial, legal, regulatory and operating principles.

•        Excellent time management and organisation skills are essential

•        Skilled communicator in English language, both written and spoken

•        Previous experience of software packages such as outlook, excel, Investran, databases and word is essential

 

Advertised: GMT Standard Time
Applications close: GMT Standard Time

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