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Part-Time Receptionist

Apply now Job no: 517317
Work type: Part time
Location: Spain
Categories: Administration
Office Location: Madrid

TMF Spain is looking for a Recepcionist to cover the afternoon shift and to be based in Madrid office.

 

About TMF 

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.

Our core services can help companies of all sizes with HR and payroll, accounting and tax, corporate secretarial, international corporate structuring, fund administration and structured finance – whether a company wants to globalize, or whether they need support to streamline existing operations.

With operations in more than 80 countries, TMF Group is the global expert that understands local needs. Global reach, local knowledge: helping to do business seamlessly across borders.

 

Job Purpose

The Part-Time Receptionist support functions related with the office. Handling of the Reception desk (phone calls, visitors, drinks, suppliers, etc…) and turnover with colleagues, and all incoming and outgoing mail and courier. Office management tasks. All these under supervision of the Managing Director.

 

Key Responsibilities

  • Answer the phone in a polite and quick way: Transfer the calls to the correct employee, takes notes if it is required, help your interlocutor.
  • Receive visitors and communicate to the correct employee its presence.
  • Ensure that all the received correspondence is delivered to the correct person or dept.
  • Mantain good appearance, company image.
  • Handling of archiving and of archives physical destruction of archives (after checking by Legal & Compliance Manager).
  • Keep organized the Reception desk.
  • Coordinate new phone extensions and transfer phone calls to other offices.
  • Keep the phone extension files organized and inform all staff after any update.
  • Manage internal courier between Madrid and Barcelona.
  • Manage courier service for all departments.
  • Preparation of letters and labels.
  • Correspondence filling.
  • Ordering/purchasing of office and canteen supplies as well as control of stock (coffee, tea, water bottles, etc.) Special interest coffe, milk and toilet paper. 

 

Key Requirements

  • At least 2 year in a similar position;
  • Fluent in English and Spanish;
  • Excellent organizational and communication skills;
  • Excellent team working attitude.

 

Working at TMF Group offers

Learning opportunities: you will work with highly experienced colleagues who are ready to share their knowledge, and will receive the opportunity to work on diverse and complex client requests. You will also be able to apply for and be supported for training.

Value-driven work environment: you can expect integrity and respect from all your colleagues and your leadership team.

Teamwork: an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important, valued and lived daily.

Ambition: we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome.

 

Advertised: Romance Daylight Time
Applications close: Romance Daylight Time

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