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Operations Officer (Accounts Payable)

Apply now Job no: 521914
Work type: Full time
Location: Poland – Katowice
Categories: Client Accounting
Office Location: Katowice


About TMF Group 

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. Our purpose is to help our clients operate internationally and ‘belong’ wherever they are in the world. We do this by making sure they are properly set up to do business in any country and compliant with local and international regulations. Operating in over 80 countries we provide our 15,000 clients with on-the-ground compliance and administration services so they can venture further.

TMF Group has been operating in Poland for more than 20 years. Our two offices in Warsaw and Katowice employ more than 500 business professionals who help and support client business and projects.

Currently we are searching for an Operations Officer to support our Luxembourg Operations team from our hub in Katowice. If you like to work with figures and numbers and you are proactive about your own learning, we are happy to support you to kick off your international career with us!


Job purpose

The Operations Officer carries out the entire Accounts Payable activities. This includes the automated process as well as handling invoices and payments that require customized treatment.


Key Responsibilities

  • Handling of incoming invoices (scanning) and maintaining detailed electronic filing system of invoices and payments in Viewpoint
  • Preparation of payment instructions, processing and settlement of payments both for TMF invoices as well as for third party invoices, tax payments and payments relating to transactions
  • Monitor payments due, liaise with clients and banks to verify that sufficient funds are available for payment
  • Monitor the automated payment process Accurate processing of high volume of invoices for payment
  • Prepare confirmation mails to clients and ensure that client approval is obtained
  • Ensure that all data and information is filed accurately. Detect any gap and correct when necessary
  • Identify any unusual invoices and be attentive to prevent fraud
  • Ensuring compliance with internal policies and procedures
  • Handle and report recurring issues to continuously improve the process
  • Handle business requests defined by the Line Manager
  • Process requests for online access to banking and government platforms, administration of cards and tokens


Your profile

  • Relevant work experience in handling invoice payments (1-3 years with focus on accounting) or qualification in finance or economics
  • Proficiency in English
  • German and/or French – minimum A2 comprehension sufficient to identify invoices and details
  • Understanding of payment and financial processes
  • Attention to detail
  • High level of accuracy
  • Excellent communication skills
  • Ability to respect tight deadlines


Working at TMF Group offers

  • Regular employment contract
  • Private healthcare
  • Free Business English lessons
  • Co-financing of the sport card
  • Attractive office location in the center of Katowice
  • Possibilities of further development within international structures

Advertised: Central European Standard Time
Applications close: Central European Standard Time

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