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Legal Counsel and Country Privacy Lead

Apply now Job no: 559280
Work type: Full time
Location: Katowice, Poland, Poland
Categories: Group Legal & Risk, Internal Legal
Office Location: Poland – Katowice

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About TMF Group

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our new structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.


Legal Counsel and Country Privacy Lead

Job purpose

In this role, you will report directly to Market Legal Head. The in-house Legal Department assists and advises the management board on legal topics, data protection, HR and other liability matters.


As a Legal Counsel and Country Privacy Lead

  • Your main focus will be on advising the operational business teams on risk management, claims & litigation and legal transactions
  • You are responsible for the corporate housekeeping of the inhouse group structure. This contains preparing and reviewing legal documents inter alia relating to the decision making of in-house companies and in-house transactions
  • You will assist in the review and preparation of contracts (i.e. intercompany agreements and supplier contracts), and any other legal documents
  • You are responsible for updating and maintaining (digital) corporate files and the internal database
  • You will communicate directly with advisors, banks, Chamber of Commerce and (tax) authorities
  • Have overall responsibility for the office data protection compliance, providing advice and guidance to the business from data protection perspective
  • Assist with the risk mitigation, monitoring and management of personal data processing operations in line with TMF Group privacy policies, procedures and guidelines;
  • Develop and present employee training and supporting material to local office staff
  • Assist with the execution of the data protection auditing programme, and general monitoring of effectiveness of data protection strategy in coordination with business functions, Market Legal Head and the Group Privacy Office;
  • Act as point person and/or subject matter expert for audits initiated by local office clients or the local Data Protection Supervisory Authority and prepare relevant responses to inquiries from the other relevant supervisory authority or any other legal or regulatory bodies
  • Responsible for coordinating data protection compliance matters with the Group Privacy Office aligned to TMF Group’s data protection strategy and provide support to the Market Legal Head and Group Privacy Office in the exercise of their duties;
  • Overall responsibility for the legal entities in a country in investigating data breaches, security incidents, data subject requests - from data protection compliance perspective - and ensuring relevant issues are handed in a timely, compliant manner;
  • Provide guidance and advice on ad hoc data protection compliance matters and manage and track data privacy issues raised by the business through closure;
  • Support in negotiating and executing local data processing agreements and standard contractual clauses as appropriate and consistent with the TMF Group data protection strategy and contracting guidelines from the Group Legal – Client Contracting Team and Group Privacy Office
  • Support data subject access request responses through initial analysis and providing guidance for responses and collection of requested information
  • Responsible for coordinating, maintaining, monitoring and updating the registration of data processing activities (RoPA) in alignment with the business process owners
  • Drive completion of data protection impact assessments and coordinate advice and input from various stakeholders as required
  • Lead, promote and advocate data protection compliance following TMF Group’s GDPR programme for the benefit of the local office legal entities


Key Requirements

  • University Degree in Law (preferably corporate or notarial law)
  • Minimum of 3 - 6 years of relevant working experience within (preferably) corporate legal environment
  • Demonstrable understanding and experience with Privacy and Data Protection laws/regulations
  • Understanding of risk mitigation practices, gap analysis and internal audit processes, data protection best practices, and the assessment of ISO certifications from a data protection perspective
  • Experience in providing advice and in promoting data protection programs in particular in the financial services industry (desirable)
  • Good knowledge of corporate legal, negotiation techniques, commercial contracts, data privacy
  • Reliable and ability to work under pressure and within strict timelines
  • Motivated and capable of managing own workload with a sense of priority and flexibility
  • Ability to work in matrix management and interact with external parties: suppliers, service providers, clients, partners
  • Discretion, and high ethical standards
  • Excellent communication and coordination skills in order to interact with various departments, across different countries
  • Ability to effectively and efficiently communicate with senior management and decision making individuals within the company
  • Good knowledge of MS Office
  • Positive can-do attitude
  • Fluent in English


Working at TMF Group offers

  • Convenient central location of the office
  • Stable employment
  • Flexi-time and remote working
  • An international and dynamic environment
  • Private medical care
  • Life insurance
  • Co-financing for the Multikafeteria program (e.g. Multisport card)
  • Access to a language platform with 13 different languages to learn
  • Exceptional people and atmosphere
  • Christmas and occasional gifts
  • Co-financing of holidays (social fund)
  • Opportunity to take part in charity projects


* Please note, we’ll contact selected Candidates only

Make an impact

Our global presence in more than 80 countries allows you to impact how global and diverse clients do business as well as give back to the global communities we operate in

Be part of One TMF

At TMF Group, it’s our people who make us who we are. Our company thrives on entrepreneurial spirit and is full of proactive people who combine enthusiasm with responsibility and accountability.

A world of opportunity

Regardless of where you are in your career, TMF Group opens a world of opportunity where you will be part of our team and is supported in your global career journey.


Advertised: Central European Standard Time
Applications close: Central European Standard Time

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