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About TMF Group

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations. Our core services can help companies of all sizes with HR and payroll, accounting and tax, corporate secretarial, international corporate structuring, fund administration and structured finance – whether a company wants to globalize, or whether they need support to streamline existing operations.

With operations in more than 80 countries, TMF Group is the global expert that understands local needs. Global reach, local knowledge: helping to do business seamlessly across borders.

Job Purpose:

The Corporate Secretarial Senior Executive/Executive assists in handling a portfolio of incorporated companies and ensures that all company secretarial matters of clients are handled. Provide Corporate Secretarial advisory and support to clients, responsible to monitor and ensure compliance with the regulatory bodies under a particular jurisdiction.

• Assist in providing company secretarial services to a range of clients.
• Support the senior in maintaining good client relationship.
• Handle full set of company secretarial documents.
• Oversee issuing of invoices and following up on payments.
• Incorporation of local companies as and when requested by clients.
• Prepare and arrange statutory forms for filing. Ensure proper and timely filling of various statutory documents in compliance with local company law, the statutory requirements and other regulatory bodies under a particular jurisdiction.
• General filing of documents and statutory books. Responsible for safekeeping and maintaining register.
• Perform and review client's KYC.
• Handling company share transactions such as issuing new share certificates and arranging stamping of share transfer forms.
• Update and maintain records/information in ViewPoint. Ensures data integrity in VP, and ensure team members comply to data convention in areas relevant to the team.
• Ensure filing deadlines are met.
• To perform all necessary compliance, company secretarial and administrative duties as and when required by the Corporate Director and Head, Legal & Compliance.
• Completes time sheets in an accurate and timely manner.
• Perform other duties as assigned.

• Minimum Bachelor's Degree, Professional Certificate in Law or equivalent, and finalist of ICSA preferred,
• Minimum 3 to 5 years relevant working experience gained in professional firm / law firm / CPA firm,
• Good knowledge of corporate secretarial practices and be familiar with Companies Act and regulations of regulated bodies,
• Good computer skills (Words, Excel, Power point etc.) with experience/knowledge in ViewPoint system as an advantage,
• Attentive to details with a high degree of accuracy,
• Good business writing and communication skills,
• Good command of both spoken and written English, proficiency in Mandarin/Cantonese as an advantage,
• Independent and able to work under pressure,
• Able to follow defined processes.

What’s in it for you?

• Our offices are easily accessible by public transportation (LRT & Monorail)
• Flexible working arrangements
• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities so you can take your career further within TMF

Want to know more about a career at TMF group? Watch this video: