We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.

About TMF Group

TMF Group is a leading provider of employee, financial and legal administration services, helping clients invest and operate safely around the world. Our 11k+ experts in 125+ offices across 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

TMF Group UK strives to make a complex world simple offering a combination of accounting, tax, payroll, corporate secretarial, Private Wealth and entity management services.

Cosec Duties and Responsibilities:

• Responsible for accurate, complete and timely processing of annual compliance
• Responsible for meeting the indicated deadlines for each allocated client task
• Completing tasks in compliance with company policies relating to company secretarial requirements consistently and in full for each annual compliance deliverable
• Performing basic tasks in compliance with company legislation, data protection and control risk within company secretarial function
• Uses TMF's company secretarial software effectively
• Maintains relevant databases, client records and other tracking tools as required
• Perform basic standard defined tasks to on-board new clients
• Keeps up to date with changes in local company legislation
• Participates in projects when required to do so
• Provides administrative support to the company secretarial team as required
• Attends client meetings as required
• To undertake any other duties as reasonably expected for the role

Specific Funds Administrative Responsibilities:

• Drafting supporting documents to record transactions with respect to the funds 
• Drafting and reviewing board minutes and attending those meetings and taking notes wherever applicable
• Managing the signing process and the relationship with the key point of contacts of our clients to get docs executed on time
• Assistance with compliance policies and procedures
• Carry out corporate filings for various legal entity types in the UK in a timely manner
• Assist with keeping corporate records up to date (filing of documents on One Drive, ViewPoint & Diligent Entities)
• Assist on audit queries on a yearly basis i.e. to provide the minutes and resolutions etc. for that period to the auditors 
• Maintaining & updating the tracker for invoices for each quarter
• Reviewing & Approving Invoices on DAX
• Forwarding/handling of all the correspondences of the clients in the UK Funds portfolio

Skill required:

• Some experience in a fast paced, high volume company secretarial position preferable
• Experiences in REIT & Private Equity are desirable
• A detailed knowledge of basic company secretarial transactions and annual compliance
• Resourceful, independent and strong problem-solving abilities
• Able to articulate and communicate with clients in a concise and professional manner
• Fluency in English is essential
• Excellent drafting skills preferable
• Knowledge of the Companies Act 2006
• Knowledge of The Economic Crime and Corporate Transparency Act (“ECCT”) that received royal assent on 26 October 2023 that are being implemented in stages ; knowledge of the Corporate Transparency and Companies House reforms.
• Knowledge of the accounting and statutory reporting requirements of limited companies, LLPs & LPs
• Knowledge of LLPs and LPs
• Funds experience would be beneficial: understanding how funds work i.e. able to go through transaction documents and further understand how the funds flow chart work

Working at TMF Group offers

• Pension scheme
• Private medical insurance 
• Life assurance x4 base salary 
• 25 days Holiday 
• Eligibility for Group Discretionary Bonus
• Technology hire purchase scheme*
• Discounted gym memberships, Lifestyle discounts 
• Purchase additional holidays*
• Interest-free Season ticket loan* – repayable over 12 months.  

*After Probation 

Please note, we’ll contact selected Candidates only.

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