Administration Coordinator
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Job no: 574826
Work type: Full time, Part time
Location: Dublin, Ireland
Categories: Administration, Entry Level, Client Corporate Secretarial, Capital Markets, Entity Management
Office Location: Dublin
We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.
About TMF Group
TMF Group is a leading provider of employee, financial and legal administration services, helping clients invest and operate safely around the world. Our 11,000 experts in over 125 offices across 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.
Job purpose
Supports the Capital Markets Transaction Services (CMS) and Global Entity Management (GEM) teams on administrative, company secretarial and office-based tasks. Responsible for assisting with general administrative duties, co-ordination of post and filing whilst working in a timely and efficient manner to support the team’s successful delivery of corporate administrative services to clients. This role requires daily attendance in the office.
Office Based Responsibilities
Filing and archiving of original documents and company records with storage provider and on site to the correct folders
Assist with HMRC tax reclaim process
Facilitating printing, signing and sealing of documents in the office (as instructed by the CMS or EM teams) and liaising with courier deliveries and directors to ensure documents are collected and returned
Collecting and reviewing post and courier deliveries and assigning to the relevant team
Monitoring of the TMF general mailbox and forwarding documents to teams
Assist with notarisation/legalisation of documents
Support the CMS and GEM teams on general administration queries including ordering seals, office or post supplies for signings and/or board meetings
Filing of various external forms under team supervision
Assist with Mail Forwarding services
Assist with the co-ordination and resolution of Know Your Customer (KYC) queries
Support general team administration activities including scanning, filing and the co-ordination of document signing by directors
Adhere to TMF internal procedures and ensure compliance with TMF’s Risk and Control framework and processes. This includes ensuring the 4 eye principle is always followed
Make suggestions for continuous improvement, challenging the status quo
Ensure all client data is managed with integrity and suitability maintained
Support successful delivery of client work with accuracy and completeness
Work under the direction of the Client Account Manager ensuring work is delivered on time to high standards
Job specific requirements
A degree in Law, Business or a closely related field is desirable
Resourceful, independent and strong problem-solving abilities
Excellent written and communication skills, with strong ability to plan ahead and organise themselves
Analytical structured mind set with ability to follow and build upon existing processes and ensure data is maintained with accuracy and consistency
Fluency in English is essential, with knowledge of other languages an advantage
Proficiency in MS Excel and MS Word is essential
Support incorporation and subsequent Entity Management activities for clients
Support the team’s entities remain fully compliant with relevant legislation
Support process enhancement initiatives
100% timely and accurate personal time writing
Working at TMF Group offers
21 days of annual leave plus an additional day per year until it reaches 25 days.
2 additional leave days per year (Good Friday and an extra TMF day at Christmas time)
Health insurance with Laya Healthcare worth around EUR 1,400
Pension scheme
Death in service benefit of 4x salary
Discounted gym membership through FLYEfit and tax saver commuter tickets
Study assistance
Study leave
Online personal development and technical courses through our Learning Management System with a range of course that employees can take part in.
*Please note, we’ll contact selected Candidates only.
Advertised: 20 Sep 2024 GMT Daylight Time
Applications close: 31 Oct 2024 GMT Standard Time
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