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About TMF Group

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 120 offices

The Global Entity Management Team is seeking a full time bilingual Corporate Secretarial Specialist with previous experience in entity transactions with the Secretaries of State and legal knowledge in corporate resolutions for our Bogota office. 

Key Responsibilities:

• Fulfilling customer requests with various jurisdictions across the U.S. Secretaries of State
• Prepare Secretary of State forms that relate to qualifications, dissolution, mergers, and name changes for clients review
• Sending accurate information and forms to clients within a timely manner
• Responding to client requests in a timely manner
• Problem solving issues related to clients and documentation
• Provide excellent customer service to local and global clients
• Electronic filing and retrieval of documents at the state level
• Format, type and proof complex legal documents 
• Manage internal and client deadlines
• Prepare and edit correspondence, minutes of meetings, corporate resolutions, bylaws, operating agreements and other legal documents from written, oral and dictated sources
• Maintain Corporate Books and properly scan legal documents into internal database
• Prepare new business corporate books for clients
• Input subcontractor third party invoices into excels on a monthly basis
• Schedule meetings for internal and client calls
• Set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail
• Completing data entry of client information into internal database
• Use of corporate management database to track entity filing deadlines and client request. 
• Drafting of SS4 applications for clients and submissions to obtain EINs

Key Requirements:

• Previous legal secretarial experience
• Excellent English skills (B2+)
• Must have excellent proofreading, document formatting and redlining skills
• Must pay close attention to detail and be extremely organized
• Excellent written and oral communication skills
• High degree of initiative and ability to plan, prioritize and manage multiple tasks
• Must be punctual and reliable
• Ability to work in a fast paced team environment
• Must be a team player and have excellent communication skills with team
• Microsoft Office knowledge with Excel, Outlook and advance knowledge of Word functions
• Familiarity with using an electronic document management system
• Must be able to work independently

What's in it for you?

Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities, so you can take your career further within TMF.
• Continuous development is supported through global learning opportunities from the TMF Business Academy.

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients.
• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work.

A supportive environment

• Strong feedback culture to help build an engaging workplace.
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.

Want to know more about a career with TMF Group? Watch this video: