We never ask for any kind of payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment or asked to make a purchase, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.

ABOUT TMF GROUP

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all. 

DISCOVER THE ROLE

The Office Administrator will serve as the primary point of contact for clients, visitors, and staff, providing a welcoming and professional reception service. This role involves supporting administrative tasks, maintaining a safe working environment, and preparing essential reports. Ideal for someone seeking to build foundational administrative skills, this part-time position offers an opportunity to grow in a supportive setting.

The role is based on site in Brighton and it is a 6-month part time contract for 15 hours of work per week.

KEY RESPONSIBILITIES

• Provide general administrative support, including document preparation, invoicing, scanning, and filing.
• Assist with ISO security tasks and ensure adherence to relevant policies.
• Support office equipment maintenance and liaise with local suppliers.
• Manage office supplies and reorder as needed.
• Handle incoming and outgoing post, including courier arrangements.
• Coordinate client file archiving and database updates.
• Organize social activities for staff.
• Conduct fire risk assessments and assist with Health & Safety compliance.
• Assist with various finance tasks such as billing, expense claims, and petty cash records.
• Set up and update client details in FileMaker.
• Answer phone inquiries, direct calls, and take messages.
• Greet clients, suppliers, and visitors, ensuring access in line with office policies.

KEY REQUIREMENTS

• Good standard of general education to GSE (or equivalent) level
• Prior experience in a similar role is nice to have
• Fluent in both written and spoken English
• Expertise in all MS Office packages (Word, PowerPoint, Excel, Outlook).
• Strong organisational and process management skills; attention to detail.
• Practical decision-making and problem-solving abilities.
• Proactivity: Ability to step outside the box and show initiative.

WHAT’S IN IT FOR YOU

• Pension scheme
• Private medical insurance 
• Life assurance x4 base salary 
• 25 days Holiday 

Discounted gym memberships, Lifestyle discounts – travel discounts, cinema tickets, high street vouchers are just some of the discounts you have access to when you shop online or in store