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ABOUT TMF GROUP

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our second structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

DISCOVER THE ROLE

As HR Payroll Administrator you will be preparing contracts for Clients, acting as the contact person for Clients providing monthly inputs for payroll as well. You will be trained to process no changes payrolls to help the team with deliverables.

At this role you will have possibility to work mostly remotely or from our office in Katowice

KEY RESPONSIBILITIES 

• Employee onboarding and offboarding support such as assistance with completing benefits enrolments, coordination with payroll to setup new employees, onboarding documents such as references, offboarding documents, etc.
• Ensuring all paperwork is filled on time and accurately with the relevant UK&I authorities
• Preparing or/and amending contracts of employments
• Preparing Employee Life Cycle Letters
• Creation of Standard Employment contracts, Draft Letter Templates etc,
• Assist with Policy Documentation
• Managing Absence records and Understanding of Statutory Payment entitlements
• Supporting team in administrative activities,
• Responsible for accurate entry of source information into payroll/HR software
• Submitting all output and reports for clients to Specialist or Manager for approval
• Any other tasks aligned with the individual competences and area of expertise, assigned by the Manager or Specialist
• Identifying out-of-scope service and providing respective information to the Manager
• Identifying errors or missing documentation provided by the client and reporting them to the Specialist responsible for given client or Manager
• Being proactive and using initiative to clarify issues, identify savings and efficiencies for the clients and processes within a Team, proactively sharing the best practices
• Collecting of all necessary information from the client on time, under close supervision
• Preparing draft correspondence to clients and UK authorities concerning payroll agenda, prepare draft responses to client questions, and sending them after approval received from appointed reviewer
• Attending the operational meetings with clients representatives
• Maintaining employees files
• Preparing input data, review of payroll reports
• Benefits administration (onboarding, offboarding of EE, changes)
• Pension administration
• Ad hoc data reports for clients
• Ad hoc 'no changes payroll' processing
• Collaboration with other departments to resolve queries

KEY REQUIREMENTS

• Basic knowledge of UK Labour Law/ local legislation would be an asset
• Previous experience within the area of Human Resources or/and Payroll preferably in a big international company
• Previous working experience with payroll software is an advantage
• Candidates with BBO/SSC experience are preferred
• Bachelor or Master degree (preferably in human resources, administration, economics, management, law or related field)
• Good knowledge of MS Office (especially Excel)
• Proficiency in English
• The ability to process detailed information effectively and consistently
• The Ability to work with multiple tasks

WHAT’S IN IT FOR YOU

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects

We’re looking forward to getting to know you!