About TMF Group:

TMF Group is a leading provider of employee, financial and legal administration services, helping clients invest and operate safely around the world. Our 12,000 experts in 127 offices across 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

Discover the role:

As Receptionist / Administrative Assistant, you will be responsible for providing a welcoming reception service for all clients, visitors, and staff.  In addition to supporting the Management Officer with any administrative duties.

Key responsibilities: 

• Organize cleaners and deal with any issues/problems that may arise.
• Keep reception area neat, tidy, and welcoming for all clients and visitors.
• Open, sort and distribute incoming mail – including maintaining a ‘post log’ of mail received.
• Process client mail forwarding and any office outgoing mail; sort and frank.
• Responsible for taking meeting room bookings and maintaining meeting room calendar.
• Book couriers as required, completing relevant paperwork, and booking log, and packing items.
• Monitor levels of stationery and office supplies (including company stationery i.e., letterhead) and order when required providing the necessary artwork where required.
• Undertake correspondence and document production as requested.
• Support the smooth and effective operation of the office undertaking office management/administration tasks as required.
• Answer all incoming switchboard calls for TMF MAS and IP and transfer to the appropriate contact – where necessary finding out the nature of their enquiry and taking detailed messages
• Deal with any process agent related notices or other documentation served at the Malta office in accordance with internal procedures and controls.
• Support the operations team with other administrative tasks as may be needed from time to time.
• Organize IT facilities for meetings as required.
• Arrange catering and refreshments for meetings as required.
• Build relationships and be the ‘go to person’ for any office related issues

Ideally, you are meeting the following criteria: 

• Good standard of general education to O-Level (MATSEC) Grades 3 or above, or equivalent
• Expertise in all MS office packages (Word, PowerPoint, Excel, Outlook).
• Fluent in both written and spoken English.
• A friendly, helpful, and flexible approach to colleagues, clients, and job requirements.
• High levels of integrity, trustworthiness, and reliability.
• Some critical competencies for success include operational excellence, commercial awareness, leadership & resource management, and interpersonal skills.

What's in it for you?

• Pathways for career development
  • Work with colleagues and clients around the world on interesting and challenging work;
  • We provide internal career opportunities so you can take your career further within TMF;
  • Continuous development is supported through global learning opportunities from the TMF Business Academy;
• Making an impact
  • You’ll be helping us to make the world a simpler place to do business for our clients;
  • Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work;
• A supportive environment 
  • Strong feedback culture to help build an engaging workplace;
  • Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best